Current Openings | Harford Day School

Administrative Assistant

Harford Day School - an independent, co-ed, PreK-8 school located in Bel Air, Maryland (Harford County) - is seeking a full-time Administrative Assistant beginning in June, 2024 to assist with multiple tasks essential to the operation of the School. The ideal candidate will be kind and welcoming as the first point of contact for current and prospective parents, alumni, and donors, and willing to work collaboratively with teachers, administrators and staff. Interest in leading extracurricular activities is a plus. Compensation is competitive and based upon experience. Interested candidates should send a cover letter, resume, and references to Gay Myers, Assistant to the Head of School, at gmyers@harfordday.org

Qualifications:

Bachelor's Degree or commensurate experience preferred
Minimum of 3 years experience in administrative position
Excellent interpersonal skills
Excellent verbal and written communication skills
Proficiency in: Google Docs, Sheets, Forms; Canva or similar design software
Experience with Blackbaud Raiser’s Edge and/or Enrollment Management a plus+
Ability to organize and prioritize work, multi-task and manage time effectively
Ability to work independently with little supervision

Job expectations include the following:

Assist with compilation of daily attendance
Answer phones
Convey parent messages to teachers and students
Coordinate field trip and athletic bus requests
Receive and sort mail
Design and print grade play programs
Serve as School Picture coordinator
Purchase supplies for work rooms
Update and send Monthly bulletin
Coordinate Faculty/Staff lunches
Update Faculty/Staff Birthday List
Serve as a member of the Awards/Graduation Committee
Coordinate school supply orders
Maintain student records
Print and file copies of report cards after each academic quarter ends
File ERB scores
Collect copies of review packets and exams from each teacher for the office files.
Serve as a member of the smARTs Week Committee
Assist with Morning and Afternoon Carline Duty
Receive and deliver catered student lunches daily
Coordinate and initiate Sign Up Genius for parent conference days
Assist Advancement and Admissions office with administrative tasks such as:
- Create and print name badges for special events
- Use Canva to create invitations, raffle and event flyers
- Assist with mailings (printing, stuffing, posting), including mail merges, as needed
- Occasional research and creation of spreadsheets using Google Sheets
- Assist with Advancement and/or Admissions events as needed

THE HARFORD DAY MISSION

At Harford Day School, learning is a joyful process rooted in respectful relationships, strong traditions, and an innovative program that fosters confidence, imagination, curiosity, and engagement with the world.

COMMITMENT TO EQUITY AND INCLUSION

Diversity is an indispensable component of educational excellence. Harford Day School expects all community members to honor the dignity and worth in each of us through our words and deeds. We hold ourselves accountable to the consistent demonstration of respect, without regard to race, ethnicity, age, national origin, culture, religion, family structure, sexual identity, financial resources, or ability.

We aspire to make all in our community feel valued. Therefore,

We commit to respecting human diversity, and diversity of ideas, thoughts, and perspectives.
We commit to creating a culturally responsive curriculum that understands, accepts, and celebrates cultural diversity.
We commit to continuously re-evaluating our curricula, decision-making, policies, and practices to ensure they are inclusive.
We commit to further diversifying our student body, faculty, administration, and board to reflect that of our school community and the changing demographics of our country.

HARFORD DAY SCHOOL CORE VALUES

At Harford Day School, we value:

Empathy. We believe that understanding and respecting one another are essential to our shared future. We expect students to demonstrate this understanding and respect by using kind words and actions to interact with their peers and teachers

Perseverance. We believe that hard work and personal responsibility are necessary to progress in every realm of our lives. We expect students to demonstrate perseverance by working through conflict with resolution as the goal, by making the right choice when it's hard, and having the fortitude of character to forgive.

Integrity. We believe that speaking and acting with principle are the most powerful means through which we all may thrive. We expect students to demonstrate integrity by speaking and acting honestly, especially when it is hard; students are expected to own their mistakes and work towards restorative action.

Community. We believe that the connections among us provide wisdom and strength. We expect students to speak up when something is not right, to advocate for HDS’s mission and values with their peers, teachers, and families.

Growth. We believe that our ongoing growth as individuals fulfills an obligation to ourselves and to each other. We expect all students to make mistakes, and get into conflicts. We also expect them to partner with us as we support their growth and efforts to be the best they can be.